Campus Scheduling

Campus Scheduling

Lebanon Valley College Space Reservation Platform

Welcome to Virtual EMS, the virtual space and event reservation platform for Lebanon Valley College (LVC). Please read the instructions below to learn more about our system and how to request a location and services for your next event.

Guidelines

  • Any meetings or events to be held in a physical location on the LVC campus must be scheduled in EMS for services (Facilities, AV, Catering, etc.) to be ordered.
  • It is highly recommended that reservation requests be submitted at least two weeks prior to the date of the event to allow adequate time for processing, planning, and the scheduling of other services.
  • Submitting a request in Virtual EMS does not guarantee approval. All requests will be reviewed to ensure your preferred location can meet your needs and will not conflict with later events. If approved, you will receive a confirmation email with instructions on how to request additional resources. If denied, you will be informed of the reason and offered alternative scheduling options. Your room is not reserved until you receive official confirmation.
  • The Facilities Services office is open Monday through Friday between 7:30 a.m. and 4:00 p.m. Please allow 24 to 48 business hours for your request to be processed.
  • Requests for 8-foot tables, folding chairs, and other Facilities Services equipment are handled on a first-come, first-served basis and are subject to availability.
  • The office of Audiovisual Technology requires two weeks’ notice for events requests and two business days’ notice for academic classroom requests. Requests without proper notice may be denied.
  • Virtual EMS was created as a resource for LVC students, faculty, and staff. If you are an external host interested in booking a space on campus, we invite you to reach out to events@lvc.edu so that one of our dedicated team members can help you design your perfect event.

LVC Students

  • All clubs and organizations will have the opportunity to designate a member to place reservation requests on their behalf.
  • If you are a club representative, navigate to My Home and log into your account using the credentials provided to you.
  • If your club or organization would like to update their contact information, a new Club Contact Information Form will need to be filled out and submitted to Student Engagement for approval.

LVC Faculty & Staff

  • All department Administrative Assistants and frequent Event Sponsors have access to scheduling on Virtual EMS.
  • If you have an account, navigate to My Home and log into your account using the credentials provided to you.
  • If you do not have an account and would like to request one, please contact Sam Klopp, Facilities Services Systems and Scheduling Coordinator, at sklopp@lvc.edu for more information.

Contacts

If you have questions about Virtual EMS, event scheduling, or a request that you have placed, please contact Sam Klopp, Facilities Services Systems and Scheduling Coordinator, at sklopp@lvc.edu.

If you have any questions about renting space on campus or would like to inquire about hosting an external event, please contact events@lvc.edu.